A.N.J.A.L.I

Providing Information

Revised DIN Process

1. What is Director Identification Number (DIN)?
It is an unique Identification Number allotted to an individual who is an existing director of a company or intends to be appointed as director of a company pursuant to section 266A & 266B of the Companies Act, 1956 (as amended vide Act No 23 of 2006).
2. Who can file an application for allotment of DIN ?
Any individual, who is an existing director of a company or intends to be appointed as a director of the company, can file an application for allotment of DIN.
3. Who will allot the DIN ? 
Central Government (Office of Regional Director (Northern Region), Ministry of Corporate Affairs, NOIDA) will allot the DIN.
4. What is the procedure of obtaining DIN?
As per the revised procedure for DIN Allotment, any person intending to apply for DIN shall have to make an application in eForm DIN 1 and should follow the following procedure:
1. eForm DIN-1 has to follow the offline eFiling process . For more details regarding the same visit eFiling FAQ’s .
2. Attach the photograph and scanned copy of supporting documents i.e. proof of identity, and proof of residence as per the guidelines. Physical documents are not required to submit at DIN cell.
3. Along with the supporting documents, verification by the applicant for applying for allotment of Director Identification Number (DIN) shall also be attached. This shall contain the Name, Father’s name, date of birth and text of declaration and physical signature of the applicant.
4. The eForm shall have to be digitally signed and shall be uploaded on MCA21 portal.

5. Upon upload, Pay the fees for DIN1 eForm. Only electronic payment of the fees shall be allowed (I.e. Netbanking / Credit Card). No challan payment will be accepted under revised procedure of DIN allotment.

The applicant is required to get himself/herself registered on the MCA21 Portal to obtain login id, which is necessary for payment of the fees. After obtaining the login-id, Login to the MCA21 portal and click on ‘eForm upload’ link available under the ‘eForms’ tab for uploading the eForm DIN 1. eForm DIN-1 will be processed only after the DIN application fee is paid.

6. Upon upload and successful payment,

  • In case Form DIN 1 is signed by a practicing professional and details have not been identified as potential duplicate, Approved DIN shall be generated and if the details have been identified as potential duplicate, Provisional DIN shall be genrated.
  • In case Form DIN 1 is signed by an applicant or by the Managing Director/ existing director of the Company in which the applicant is a Director or the Company Secretary in full time employment of the Company, or details have been identified as a potential duplicate, provisional DIN shall be generated.

7. Processing of e Form DIN 1

In case, DIN 1 gets certified by the professional ( i.e. CA/ CS/ CWA in whole time practise), the DIN will be approved by the system immediately online(in case it is not potential duplicate). In case of signing by any other signatory (i.e. director/ Managing Director/ secretary of the company with which applicant is to be associated), the MCA DIN cell will examine the e Form DIN 1 and same shall be disposed of within one or two days.

8. Intimate approved DIN to your Companies

On approval of DIN, intimate your DIN to all the company (ies) (within a period of 30 days from the date of approval) in which you are a Director, in form DIN-2. Form DIN-2 can be downloaded and printed from the ‘DIN’ link on the homepage of MCA portal.

9. Company to intimate your DIN to ROC

After the Director has intimated the DIN allotted to the company(ies). The Company(ies) is/are then required to intimate the DINs of its directors to the ROC in Form DIN-3 within a period of seven days of receiving form DIN-2.(Filing of DIN-3 is applicable only in cases, where the date of appointment of director(s) in such company(ies), is prior to September 1 , 2007)

10. Post-approval changes in particulars of DIN-1

If there is any change in the particulars submitted in form DIN-1, applicant can submit e-form DIN-4 online. For instance in the event of change of address of a director, he/ she is required to intimate this change by submitting eform DIN-4 along with the required attested documents.

11. What things should be taken care of with regard to supporting documents?
Please ensure following before attaching supporting documents with DIN application:

  • Documents submitted are currently valid and not expired.
  • Documents issued by LIC may be enclosed as Date of Birth and Address proof.
  • Bank Statements, Utility Bills like telephone, electricity bill etc furnished as residence proof are in the applicant’s name only and not older than two months.
  • All supporting documents attached with form DIN-1 must be duly attested by an authorized person/ authority.
  • In case the director is illiterate, thumb impression should be certified from the concerned revenue authority (where the applicant resides) and then all the documents should be notarized or attested OR if applicant is not in a position to sign the application due to medical reasons and affixed thumb impression on the application then duly attested medical certificate from Government hospital is must with the application stating the reason of his / her ailment.
  • 12. What is the validity period of provisional DIN generated on line by the applicant?

Sixty days from the date of generation of provisional DIN on-line.

13. How to apply for DIN as my name/ my father’s name do have a Last name?

If the name of a person does not have a last name, then his/ her father’s first name should be filled in the mandatory ‘Last Name’ field. In such a case, an affidavit duly notarized by a Notary Public should also be submitted along with DIN application, in the format given below:

Specimen/Format of Affidavit:

(If ID proof has single name for applicant)

I ____ (Applicant Name as per id proof), residing at _______(Address as per address proof) do solemnly affirm and stated as under:

I am _____ and my name _______, appearing on the enclosed ID proof, is single name. My father’s name is ________________. For applying DIN application of mine, I am mentioning my father’s name “____________” as my Last name, as this a mandatory requirement for applying DIN. (Referred point no. 16 . Both names denote one and the same person.

I solemnly state that the contents of this affidavit are true to the best of my knowledge and belief and that it conceals nothing and that no part of it is false.

Please Note: Affidavit should be notarized by Notary only (Code of Civil Procedure, 1908) and same should not be attested either by Chartered Accountant or Company Secretary or Cost Accountant.

 (If ID proof has single name for applicant’s father)

I am _____ and my father’s name _______, appearing on the enclosed ID proof, is single name. My grandfather’s name is ________________. For applying DIN application of mine, I am mentioning my grandfather’s name ” ____________” as my father’s Last name, as this a mandatory requirement for applying DIN. (Referred point no. 16 . Both names denote one and the same person.

I solemnly state that the contents of this affidavit are true to the best of my knowledge and belief and that it conceals nothing and that no part of it is false.

Please Note: Affidavit should be notarized by Notary only (Code of Civil Procedure, 1908) and same should not be attested either by Chartered Accountant or Company Secretary or Cost Accountant.

14. What are the additional information/ documents required in case of a foreign national?

Details of a valid passport should be filled in form DIN-1 and a certified copy of same should be attached with DIN application. All supporting documents including photograph should be certified by the Indian Embassy or a notary in the home country of the applicant or by the Managing Director / CEO / Company Secretary of the company registered in India, in which applicant is a director. If a foreign director has a valid multiple-entry Indian visa or Person of Indian Origin card or Overseas Citizen of India card, then the attestation could also be done by Public Notary / Gazetted Officer in India or practicing CA / CS / CWA.

15. What are the grounds for rejection of DIN application?

A provisional DIN is approved only after scrutiny of the documents attached with the application. Some of the common mistakes committed by applicants and on account of which the DIN application gets rejected are as under:- Non payment of DIN application fee.

  • The DIN application fee is not paid

Non-submission of supporting documents

  • The proof of identity of the applicant is not submitted.
  • The proof of father’s name of the applicant is not submitted.
  • The proof of date of birth of the applicant is not submitted.
  • The proof of residential address of the applicant is not submitted.
  • The Affidavit (for applicant or his/her father’s name being a single name) is not submitted.
  • The copy of passport (for foreign nationals) is not submitted

Invalid Application/supporting Documents

  • The supporting documents are invalid or expired.
  • The proof of identity submitted has not been issued by a Government Agency.
  • The application/enclosed evidence has handwritten entries.
  • The submitted application is a duplicate DIN application and already one application of that applicant is pending or approved.
  • The submitted application does not have photograph affixed.
  • The signatures are not appended to the prescribed place.
  • The applicant’s name filled in application form does not match with the name in the enclosed evidence.
  • The applicant’s father’s name filled in application form does not match with the father’s name in the enclosed evidence.
  • The applicant’s date (DD/MM/YY) of birth filled in application form does not match with the date of birth in the enclosed evidence.
  • The address details filled in the application do not match with those contained in the enclosed supporting evidence.
  • The prefixes/ suffixes like Mr. / Ms. / Kumari / Shri / Late/Ji etc. are used in the applicant’s name or applicant’s father’s name field in Form DIN-1.
  • The gender is not entered correctly in Form DIN-1.
  • Identification number entered in application does not match with the identity proof enclosed.
  • The application does not contain the valid Service Request Number (SRN) through which the DIN application fee is paid.

Improper Attestation of documents

  • The attesting authority has not put his signature.
  • The documents have not been attested by authorized person.
  • Applicant’s photograph has not been attested by an authorized person.
  • The proof of identity has not been attested by an authorized person.
  • The proof of father’s name has not been attested by an authorized person.
  • The proof of date of birth of the applicant has not been attested by an authorized person.
  • The proof of residential address has not been attested by an authorized person.
  • The particulars of the attesting authority are incomplete (e.g. professional’s name, designation, membership number, stamp/seal).
16. My DIN application has been rejected. Am I required to obtain a fresh provisional DIN?

Yes, you will have to obtain a fresh provisional DIN.

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17. My DIN application has been put under Resubmission. Am I required to obtain a fresh provisional DIN?

No. If the DIN application is put under Resubmission due to following reasons, you can submit additional documents for rectifying your DIN application, within a period of 15 days from the date on which it is marked as Resubmission

  • Proof of Identity/ residence is not enclosed or expired.
  • Proof of Date of Birth is not enclosed.
  • Supporting documents are not properly attested .
  • Non-submission of affidavit (if required).

On resubmitting with the additional documents, same DIN will be approved.

18. What is the validity of regular DIN (say one year or two years)?

A regular DIN allotted by Regional Director (NR) NOIDA is valid for the Life-time of the individual and shall not be allotted to any other person during his life time.

19. Within what period a director is required to intimate the DIN to the company and is there any form prescribed for this?

Within 30 days from the date of receipt of DIN from Regional Director (NR) NOIDA. The prescribed form is DIN 2 which is available on MCA portal free of charge.

20. Whether company or director himself is required to intimate ROC about allotment of DIN?
Only company is required to intimate DIN of its Directors to the ROC in Form DIN-3. Director is required to inform the company concerned in which he is director within 30 days of receipt of regular DIN from Central Govt.

 

 

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